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Privacy Policy

A legal disclaimer

This Privacy Policy explains how Mike Scott Consulting (“we”, “us”, “our”) collects, uses, and protects your personal information when you interact with us, visit our website, or use our services.

We are committed to protecting your privacy and handling your data in a transparent and secure manner.

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1. Who We Are

Business name: Mike Scott Consulting
Email: [Insert Contact Email]
Telephone: [Insert Number]
Address: [Insert Registered or Trading Address]
Website: [Insert Website URL]

For data protection purposes, Mike Scott Consulting is the data controller of the personal data we collect.

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2. What Information We Collect

We may collect and process the following personal data:

 

Information you provide directly:

  • Name, email address, and contact details

  • Business name and job title

  • Billing and payment details (for clients)

  • Any other information you provide when contacting us or completing forms on our website

 

Information collected automatically:

  • IP address, browser type, and device information (via cookies or analytics tools)

  • Website usage data (e.g. pages visited, time spent on site)

We do not collect special category data (e.g. health, ethnicity, political opinions) unless absolutely necessary and with explicit consent.

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3. How We Use Your Information

We use your personal data for the following purposes:

  • To provide and manage our marketing consultancy services

  • To communicate with you about projects, invoices, or support queries

  • To send marketing or business updates (only if you’ve opted in)

  • To comply with legal or regulatory obligations

  • To improve our website and client experience

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4. Lawful Basis for Processing

We process your personal data under the following lawful bases (as defined by the UK GDPR):

  • Contractual necessity: to perform a contract with you or take steps before entering one.

  • Legitimate interests: to operate our business and communicate effectively.

  • Legal obligation: to comply with accounting or tax requirements.

  • Consent: when you have opted in to receive marketing communications.

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5. How We Share Your Data

We only share your personal data when necessary and with trusted third parties, such as:

  • Payment processors or accounting platforms (e.g. QuickBooks, Xero)

  • IT or website hosting providers

  • Subcontractors or freelancers who assist in delivering services

All third parties are required to handle your data securely and in accordance with data protection law.
We will never sell your personal data to any third party.

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6. Data Retention

We retain personal data only as long as necessary to fulfil the purposes it was collected for, including legal, accounting, or reporting obligations.
Typically:

  • Client project records: up to 7 years (for tax/accounting purposes)

  • Enquiry emails: up to 12 months if no contract is formed

  • Marketing data: until you withdraw consent

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7. Your Data Protection Rights

You have the following rights under the UK GDPR:

  • Access – to request a copy of the data we hold about you

  • Rectification – to correct inaccurate or incomplete data

  • Erasure – to request deletion of your data (“right to be forgotten”)

  • Restriction – to limit how we process your data

  • Objection – to object to processing based on legitimate interests or direct marketing

  • Data portability – to receive your data in a usable format

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To exercise any of these rights, please contact us.
We may need to verify your identity before fulfilling your request.

If you believe your data has been mishandled, you can also complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.

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8. Data Security

We take data security seriously and implement appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access.
These include secure storage, password protection, and data encryption where appropriate.

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9. Cookies

Our website may use cookies to:

  • Improve functionality and user experience

  • Analyse website traffic and performance

You can control or disable cookies through your browser settings.
For more details, please see our separate Cookie Policy (if applicable).

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10. International Data Transfers

Where data is transferred outside the UK (e.g. via cloud services), we ensure adequate protection through standard contractual clauses or equivalent safeguards in compliance with UK data protection laws.

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11. Changes to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated “last revised” date.
We encourage you to review this Policy periodically.

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